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HRcoreEVENTS by Teneo

Moderator Guidelines

Online event

The Moderators are the

HEART and SPIRIT

of our

HRcoreEVENTS

Moderating our HRcoreEVENTS involves more than reading bio's out loud or interrupting speakers when their

time is up. Creating a sense of coherence throughout the diverse presentations is key, bringing the

speakers closer to the audience by introducing them warmly and ensuring that transitions run smoothly.


Wrap up the sessions in a way that leaves everyone feeling that the presentations,

networking, interactive sessions and that the entire event added value to their work.

If the audience is shy, offer some key take-aways or start the Q&A with a question of your own.

 

Here are some ideas that can guide you and I’m here (michael.nielsen@teneoevents.eu) in

case you need any help.

___  Tips & Instructions

COMMUNICATE

  • Start the meeting. Make any necessary introductions.

  • Opening: Do a brief 10-15min opening introduction of the conference (basic welcome, market overview, trends,…)

  • Set the scene.  State the objectives of the event.

  • “Break the ice”

  • Introduce each session & speaker; let the audience know what the session is about, how it relates to or differs from other sessions and  be very brief about the speakers CV.

  • Facilitate questions, debate and discussions 

 

CONTROL

  • Keep speakers and sessions ON TIME - sticking to the agenda.

  • Allow flexibility and freedom of expression.

  • Always have a question ready when the presentation finishes.      

CHARM

  • Allow your own humour and personality to come through

  • Draw out quieter members and discourage those who are monopolising the meeting.

  • Be prepared to highlight issues that no one else will, and to be the one who always has to ask the strange and provocative questions.

  • Use clear/plain English - no slang:  participants come from various countries and don't all have a high level of English.

  • Making it an enjoyable experience – be courteous,  be polite,          but be questioning.

CLARIFY

  • Ensure everyone understands what is being discussed.

  • Drawing out, summarising and highlighting relevant aspects.

 

DEALING with ISSUES

  • Speaker not showing - replace by another session                              (we will let you know)

TECH RESOURCES 

  • Use Internet (ethernet) cable connection if possible,not wi-fi

  • Test Connection before going live on www.speedtest.net

       Must be > 5 Mbps​

  • Lights in front of you, not behind

  • Do not use wireless Earphones

  • Camera with Resolution > 720p, Aspect ratio  16:9

  • Clean out any Distractions ( computer pop-ups )

  • Use Google Chrome 

HOW IT WORKS​​

  • 2-3 weeks before the event, you will receive an invitation to setup a Microsoft Teams meeting    between co-Moderators to discuss preparations etc.

  • A few days before, you will receive a                          login number and 'speaker link' to join the event on    D-day. The 'speaker link' will give you access to the    'backstage' of the event.

  • We will welcome you 'backstage' and double check everything is in order 30min. BEFORE THE EVENT.

  • Presentations (Video, Power Point or PDF) will be uploaded onto Microsoft Teams.

  • Participants will be invisible and muted on the event platform (Hubillo) but you will be able to pick-up questions for them in the Chat.

Division of Responsibility between Moderators:

  • To be discussed, but e.g. Moderator 1 introduces the speakers and Moderator 2 handles the Q&A's. They can then switch roles in the afternoon.

Panel Discussions:

  • They consist of 3-4 speakers (+moderator), last for       30min. and no preparation is needed.

  • Each speaker is asked to introduce themselves by the moderator and give their opinion/ angle (3-5min.) on the main theme. If there's no theme, the focus can be on        key take-aways of the day/ event.

  • Questions will come from the audience & moderator. 

As always, I will keep you updated regularly and       

ready to answer your questions & doubts, Michael

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