___ Event Terms & Conditions
Teneo Meetings S.L. provides a range of Services to attendees including event website, event app, event registration and ticketing, event networking, etc.
By using the Service, you expressly acknowledge and agree that you are entering into a legal agreement with
Teneo Meetings S.L. (“Organizer”, "we”, “us” or “our”), and have understood and agree to comply with, and be legally bound by, the terms and conditions of this Terms of Service (“Agreement”). You hereby waive any applicable rights to require an original (non-electronic) signature or delivery or retention of non-electronic records, to the extent not prohibited under applicable law. If you do not agree to be bound by this Agreement please do not register and/or use the Service.
We reserve the right to change, modify, alter, and expand any of the following terms and conditions as required in its sole discretion without any prior notice.
Your continued use of the services following the implementation of changes, alterations, modifications, addition and expansion will confirm that you are accepting of any such changes or modifications. Therefore, it is advised that you frequently review, understand and accept the following Terms and conditions and applicable policies from time-to-time. If you do not agree to the amended terms, you must stop using our services.
If you have any question regarding the use of our services, please place your queries and questions or comments clarifications, you can write to use at firstname.lastname@example.org.
You guarantee that you are of legal age and otherwise eligible to enter into this Agreement in your jurisdiction and, if you are entering into this Agreement on behalf of an entity, that you have apt authorization to enter into this Agreement on behalf of such an entity.
2. License Agreement:
Subject to the terms and conditions of this Agreement, we hereby grant you a personal, revocable, non-exclusive, non-sublicensable, non-assignable, non-transferable license (“License”) to: (i) use the Service in connection with events you are a part of; (ii) use the Service on a mobile phone, tablet, computer or device (each, a “Device”) that you own or control; and (iii) access and use the Service on that Device according to this Agreement and any applicable Usage Rules as specified below.
You agree not to, and shall not permit any third party to:
i. Redistribute, sell, lease, lend, license or rent the Service.
ii. Disassemble, reverse engineer, decompile, or decrypt the Service.
iii. Copy (except for backup purposes), edit, improve or create derivative works of the Service or any part thereof
iv. Disassemble, disable or otherwise interfere with security-related features of the Service or features that prevent or restrict use or copying of any content or that enforce limitations on use of the Service
v. Remove, modify or obscure any proprietary notice or identification, including copyright, trademark, patent or other notices, contained in or provided on or via the Service
vi. Utilize any communications systems provided by the Service to send unauthorized and/or unsolicited commercial communications
vii Make of any of Organizer’s original content including name, logo, banners or trademarks without our prior written consent; and/or
viii Use the Service to violate any applicable laws, rules or regulations, or for any unlawful, harmful, irresponsible or inappropriate purpose, or in any manner that breaches this Agreement.
In order to use some of the Service features you may have to create or use an account (an “Account”). If you create an Account, you must provide accurate and complete information for yourself as specified. You as a user are solely responsible for the activity that occurs in your Account, and you must keep your Account password secure. You must notify us immediately of any unauthorized use of your Account. You acknowledge and agree that information you provide for the purpose of creating an Account, joining an event community or registering for an event or use of the Service, including but not limited to, name, email address, phone number may be provided to and maintained by the Organizer, whether or not you complete the registration process, and may be used by the Organizer in connection with the event or future events or other products and Services.
5. Regulations of Use
If you are using the Service from a third party mobile device platform or Service provider (“Distributor”), please be aware that the Distributor may have established usage rules which also govern your use of the Service (“Usage Rules”).
We specifically refer to the Usage Rules of certain Distributors below in the section below entitled ‘Distributor Requirements and Usage Rules’, but other Usage Rules
may be applicable depending on where the Service has been used from.
6. Third Party Sources and Content
The Service enables you to view, access, link to, and use content from Third Party Sources (as defined below) that are not owned or controlled by us (“Third Party Content”). The Service may also enable you to communicate and interact with Third Party Sources. “third Party Source(s)” means: (i) third party websites and Services; and (ii) our partners and customers.
We do not accept, claim or take responsibility of any Third Party Content as posted on our platforms including, but not limited to Organizer Website, Event App and/or Event Community. Any transaction, hyper linking or mention of
7. Sending/Receiving Messages
The Service may permit you to send messages (including via email) to a Third Party Source or to other users (“Messages”). You are solely responsible for the messages you send and the consequences of sending them, and you agree to hold us harmless, and expressly release us, from any and all liability arising from your Messages. You grant us a worldwide license to use, store, and reproduce your Messages for the limited purpose of facilitating sending them to your designated recipients (and we may also use the tools, Services of third party Service providers to facilitate the sending of Messages to your designated recipients). You guarantee that you own or have the necessary rights and permissions to use all of the Intellectual Property Rights in and to your Messages, and to grant the foregoing license to us.
8. User Submissions
Users may create, post, share or store content, messages, materials, data, information, text, graphics, audio, video, or other items or materials on our platforms including, but not limited to Organizer Website, Event App and/or Event Community ("User Submissions"). You are solely responsible for your use of the platform(s) and use them at your own risk. By using the platform, you agree not to post, upload to, transmit, distribute, store, create or otherwise publish through the Site and the App any of the following:
User Submission that is unlawful, libellous, defamatory, obscene, pornographic, indecent, lewd, suggestive, harassing, threatening, invasive of privacy or publicity rights, abusive, inflammatory, fraudulent, deceptive or misleading;
That would constitute, encourage or provide instructions for a criminal offense, violate the rights of any party, or that would otherwise create liability or violate any local, state, national or international law.
You further guarantee that you own or have the necessary rights and permissions to use and authorize us to use all Intellectual Property Rights in and to your User Submissions, and to enable inclusion and use thereof as contemplated by this Agreement. You retain all of your ownership rights in your User Submissions. Any copyrighted or other proprietary content distributed with the consent of the owner must contain the appropriate copyright or other proprietary rights notice. The unauthorized submission or distribution of copyrighted or other proprietary content is illegal and could subject the user to personal liability or criminal prosecution.
You understand and acknowledge that when accessing and using the Service: (i) you will be exposed to User Submissions from a variety of sources, and that we are not responsible for the accuracy, usefulness, safety or Intellectual Property Rights of, or relating to, such User Submissions; and (ii) you may be exposed to User Submissions that are inaccurate, offensive, indecent, or objectionable. You agree to waive, and hereby do waive, any legal or equitable rights or remedies you may have against us with respect to (i) and (ii) herein.
9. Intellectual Property Rights
Unless stated/indicated, all the content provided via the Service including, without limitation to designs, texts, graphics, pictures, information, data, audio-visual files, sound files, tools, widgets, app, software and any files in whatsoever format whether used collectively or individually are the proprietary property of Organizer or the service’s licensors or users and are protected by Spanish/ Indian and international copyright laws.
You as a user may use this material only as expressly authorized by the owner of the content and shall not copy, transmit or create derivative works of such material without the required authorization.
You acknowledge and agree that you shall not upload post, reproduce, or distribute any content on or through the services that is protected by copyright or other proprietary right of a third party, without obtaining the written permission of the owner of such right.
Any copyrighted or other proprietary content distributed with the consent of the owner must contain the appropriate copyright or other proprietary rights notice. The unauthorized submission or distribution of copyrighted or other proprietary content is illegal and could subject the user to personal liability or criminal prosecution.
Payment information and payment methods provided by Teneo Meetings SL as event organisers are specified and presented through the Service, within the registration process to the applicable event, as set forth by Teneo Meetings SL.
If you wish to purchase tickets through the Service (each such purchase, a “Transaction”), you will be asked to supply certain information applicable to your Transaction, including, without limitation, credit card information. You agree that all information that you provide in connection with the Transaction will be accurate, current and complete and consent to disclosure, transmission and use of such information as necessary to process the Transaction. You agree to pay all charges incurred by you at the prices then in effect. You will also be responsible for paying any applicable taxes relating to your Transactions. The sale or purchase of tickets to entertainment events may be regulated by certain state, county and city laws or regulations. You acknowledge that complying with applicable laws is your responsibility, and you agree not to hold Teneo Meetings SL liable for your failure to comply with any law or our failure to notify you of, or properly apply, any law.
Unless otherwise stated by Teneo Meetings S.L., transactions must be finalised within 30 days of purchasing tickets to any given event, seminar, workshop and/or service.
Payments must be finalised no later than 3 days prior to the first day of any given event, seminar, workshop and/or service
11. Cancellation and Refund Policy
Provided the total fee has been paid, substitutions are allowed. Cancellations must be received in writing by mail or email 30 days prior to the first day of the event.
The conference fee WILL NOT BE REFUNDED. A credit note to the full amount paid will be issued upon request, credit notes are valid for 2 years from the date of issue.
Please also be aware that certain personal information and other information provided by you in connection with your use of the Service may be stored on your Device (even if we do not collect that information). You are solely responsible for maintaining the security of your Device from unauthorized access.
The service is provided on an “as is” and “as available” basis without warranties of any kind including, without limitation, representations, warranties and conditions of merchantability, fitness for a particular purpose, title, non-infringement, and those arising by statute or from a course of dealing or usage of trade.
While every effort will be made to adhere to the advertised package, Teneo Meetings S.L. reserves the right to change events dates, sites, location, omit event features or merge the event with another event as deemed necessary with no penalty and in such situation, no refunds or alternative offer shall be made. In the event that Teneo permanently cancels the event for any reason whatsoever (including Force Majeure occurrence) and provided that the event is not postponed to a later date nor is merged with another event, the client shall receive a credit note for the amount that client has paid to such permanently canceled event, valid for up to two years to be used at another Teneo Meetings S.L. conference. No refunds, part refunds, or alternatives shall be made.
We do not warrant that the service will operate error-free, that the service is free of viruses or other harmful code or that we will correct any errors in the service. You agree that we will not be held responsible for any consequences to you or any third party that may result from technical problems including without limitation in connection with the internet (such as slow connections, traffic congestion or overload of our or other servers) or any telecommunications or internet providers.
14. Indemnification and Liability
You as user shall be liable towards, and compensate, indemnify and hold us , our affiliates or any person working under us harmless from and against any direct or indirect damages, , liabilities, obligations, costs, claims of any kind, interest, penalties, legal proceedings and expenses (including, without limitation, reasonable attorneys’ fees and expenses) actually paid, suffered or incurred by us due to the breach of these Terms , any act or omission, misuse, abuse of our services and its access, fraudulent acts, wilful misconduct of the user or Any person acting under such user.
15. Export Laws
You represent that you are not, and will not make the Services available to, the resident of any embargoed country or a prohibited person under any export control or anti-terrorism law, regulation or list. You agree to comply fully with all applicable export laws and regulations to ensure that neither the Service, nor any technical data related thereto are exported or re-exported directly or indirectly in violation of, or used for any purposes prohibited by, such laws and regulations.
This Agreement, and any other legal notices published by us in connection with the Service, shall constitute the entire agreement between you and the Organizer concerning the Service. In the event of a conflict between this Agreement and any of the foregoing, the terms of this Agreement shall prevail. No amendment to this Agreement will be binding unless in writing and signed by the Organizer. If any provision of this Agreement is deemed invalid by a court of competent jurisdiction, the invalidity of such provision shall not affect the validity of the remaining provisions of this Agreement, which shall remain in full force and effect. No waiver of any term of this Agreement shall be deemed a further or continuing waiver of such term or any other term, and a party’s failure to assert any right or provision under this Agreement shall not constitute a waiver of such right or provision.
17. Governing law
This agreement shall be governed and constructed in accordance with the law of Spain and the parties submit to the exclusive jurisdiction of the Spanish law. However Teneo Meetings S.L. only is entitled to waive this right and submit to the jurisdiction of the courts in which the Clients office or head office is located.
Terms & Conditions last updated - 01/05/2023
In this document, we/our/us is in reference to Event and you/your is referred to the user or an attendee.
This policy does not imply to any third party organisations that collect the personal data, including through any third-party application or content that links to or is accessible from our applications or websites.
This document explains how the personal data is collected, in connection with what services and how is it used.
“Personal Information” means any information which is related to an identified or identifiable natural person, directly or indirectly, in particular by reference to an identifier such as name, contact information, and many such factors.
System for Consent:
After updating our privacy policies if the user continues to access our services, then it will be deduced they have readily accepted the revised policies.
What data is collected by the Event?
We at HRcoreLAB Summit collect a variety of personal data including name, e-mail address, contact number, jobtitle, company; from the given sources.
Our use of personal information collected through applications shall be limited to the purpose of providing the services to our attendees that have signed up for the event and are currently engaged in using the Services provided by us.
If you do not agree with our policies at any point, you may choose not to use our applications and services.
Attendee account –
For attendee account, we provide Facebook and LinkedIn social logins which take user’s e-mail id, first name, last name and profile data of LinkedIn.
Registration and Ticketing –
Users who are attendees in an event might be buying tickets for that event or registering for the same. Information that you provide while creating an attendee account or registering for that event or using any of its services i.e. buying tickets or attending certain sessions will ask for your personal information including name, e-mail id, contact number, and so on.
All these information fields are customizable by the sole entity i.e. Event Organiser. In this case, event organiser is solely liable for undertaking the protection of user’s personal information.
If you wish to opt out of the registration and ticketing process or stop receiving any e-mails from the organiser after the event is over, you can unsubscribe to the services.
In case of any doubt or query, feel free to contact us or drop an email at email@example.com.
While registering and buying tickets of an event, the user might be asked to enter the transaction and financial information (credit card details, debit card details etc), used with the services of the third-party organisation i.e. Stripe and Razorpay. Both these third-parties are responsible for any financial information being collected of the user and not the Event, in any case, is a part of this.
We DO NOT store any payment related, financial or transactional details of any user.
Event Website –
Event website may contain “Contact Us” section added by the event organiser. The personal information collected may include name, e-mail id, phone number, designation and so on which are totally customizable by the event organiser.
The event websites also have an option for the user to opt-in for subscriptions such as newsletters from the event organiser through the ‘Subscribe’ box. By opting in for the services, your e-mail id will be used to send you e-mails from the event organiser.
Some event websites may also include an embedded registration form where the user’s personal information can be asked like name, e-mail id, contact number etc. All these fields are customizable by the event organiser.
Networking Community –
Also, the networking community platform has a messaging feature, newsfeed and view profiles for which the user personal information is used. User may create a new post, share content on the newsfeed which can include text, images and videos on our Networking Community Platform.
Event App –
The app may require a login which will also be from social profiles Facebook and LinkedIn. While installing an app, certain permissions are required such as access to media files, storage, contacts etc. In case you wish to not provide access, select the option “no”.
We use third-party analytics provider i.e. Google Analytics to collect information about the usage of our applications and to help improvise on those applications as required. The information collected is put to use in further developing the application so the user doesn’t have to face any difficulty.
How do we use the collected information?
The Personal Information collected from HRcoreLAB/ HRcoreNORDIC/ HRcoreREWARD/ HRcoreACADEMY/ websites and event online platform is used by Teneo Meetings S.L. for the following purposes:
(i) Event may use the Personal Information of the user to send newsletters, (ii) marketing and promotional purposes for current and future events, (iii) response to “Contact Us” or any request initiated by the user, (iiii) we may share client information with our partners/ sponsors ( including but not limited to: Oracle, Indeed, CultureAmp, Visier, Crunchr, CoachHub, Insight222, Personio, iCIMS, Talentsoft, Code of Talent, WhatFix, CoachHub, Microsoft, SDA Bocconi, Cegid Talentsoft, iSapiens, HR Forecast, Top Employers Institute, Abilitie, HEC Paris, SparkUs, Numa, Rise Up, Nurtium, HR Talents, Codility, UFlexReward, Insight222, Lightcast, Orgnostic, Medallia, Talogy, TechWolf, iSpring, Localyze, 365 Talents, Rosetta Stone,... ) who might contact the client after the event with relevant HR products or HR services.
The Personal Information collected from the various event websites and event applications provided by theHRcoreLAB/ HRcoreNORDIC/ HRcoreREWARD/ HRcoreACADEMY/ comes solely under the ownership of Teneo Meetings S.L..
The data collected by the event organisers may be used for advertisements or promotional purposes.
By registering as an Event Partner/Sponsor or purchasing the “Solution Provider Pass” your organisation and representatives agree to the following conditions.
i) no contact or attempts thereof will be made with any of the participants registered to attend HRcoreLAB, HRcoreNORDIC, HRcoreREWARD and/or HRcoreACADEMY events prior to the event dates.
ii) any additional features that do not pertain to the main event programme including but not limited to: Dinners, Workshops, Breakout Sessions, 1:1 meetings etc. must be exclusively prepared and executed solely by the organisers on behalf of event partners/sponsors .
Any attempt to breach the above clauses will result in the cancellation/termination of partnerships and/or event participation with immediate effect.
No refunds, part refunds, or alternatives shall be made.
Existing users and subscribers have been provided with an option to opt out from our services-related emails, newsletters that are used for marketing purposes.
You can choose not to receive such emails by unsubscribing and opt-out of our services, in case of which your data will be deleted from our servers.
Please note that for any queries, or in case you want to opt-in to use our services again, you may contact us on firstname.lastname@example.org.
In case you want to opt-out of any event related services, you can write a mail at email@example.com.
Information sharing with Third Party Organisations:
Event may provide your personal information to the organisations that provide services and help us in carrying out certain business activities. These activities include mass messaging and e-mailing to the list of attendees, payment processing gateways and CRM software.
These organisations are authorized to use your personal information only as and when required so as to provide us with necessary services.
The services provided by the Event are purely intended to be used and accessed by adults. These services are not to be accessed by children of 13 years or of below age. If by any chance, such information exists in our systems, we’ll make sure to delete those details at the earliest.
The safety of personal information of the users is quite important for us. We ensure that proper measures are taken to safeguard our database of customer’s personal information. With all the latest physical and technical integrations and methodologies, we tend to secure the data which also includes encryption of data over the internet.
Ownership of the data:
The data being processed by us remains under the ownership of the organizer unless the ownership is shared by a duly signed contract. The liability for the data is limited to the owner of the data.
Data Access and Accuracy:
The personal information provided to us is maintained securely and accurately in the database. If you, at any point in time would like to delete or correct any of your personal data that we have stored, you can request access to the data by emailing us at firstname.lastname@example.org.
You should mention specifically with all the details in a plain, clear format about your request to access your personal information.
Terms & Conditions last updated - 01/05/2023